Exhibitor Logistics Webinar-Exhibitor Logistics Webinar Presentation

Exhibitor Logistics Webinar Presentation

Pdf Summary

The AAOE 2026 Annual Conference Exhibitor Logistics Webinar provided essential information for exhibitors preparing for the event. Key topics covered included the conference timeline, exhibit hall schedule, themed days, third-party vendors, booth staff registration, hotel accommodations, strategies to drive booth traffic, and conference charity initiatives.<br /><br />The event spans April 20-22, featuring exhibitor setup, opening reception, themed days such as Derby Day with costume encouragement and Charity Shirt Day benefiting Dare to Care and Gilda's Club Kentuckiana. Exhibitors are encouraged to decorate booths, plan contests, and participate in prize giveaways to engage attendees.<br /><br />Logistics include mandatory flooring for booths and options for furniture, A/V, and lead retrieval services through identified vendors with specified deadlines for orders and shipments. Each booth receives complimentary staff badges, with additional badges available later.<br /><br />Exhibitors should pre-schedule meetings, conduct pre-show outreach, and plan engagement strategies like smiling, clear messaging, and note-taking while avoiding distractions or aggressive sales tactics. Networking and educational sessions are recommended to build relationships and industry knowledge. Post-show follow-ups should be concise and mobile-friendly to maintain connections.<br /><br />Hotel accommodations at Omni Louisville, Galt House, and Hyatt Regency are offered with deadline dates for reservation and opportunities for event hosting outside official conference times. The AAOE Bucks program incentivizes attendee interaction through a currency system used in auctions.<br /><br />For further assistance, contact details were provided for logistics, sales, and industry relations board members. The webinar emphasized preparation, engagement, and relationship-building as crucial for a successful exhibiting experience at AAOE 2026.

Keywords

AAOE 2026

Annual Conference

Exhibitor Logistics

Exhibit Hall Schedule

Themed Days

Booth Staff Registration

Hotel Accommodations

Booth Traffic Strategies

Charity Initiatives

Networking and Engagement