Exhibitor Logistics Webinar 2026-Exhibitor Logistics Webinar 2026

Video Transcription

Video Summary

This webinar, hosted by AAOE CEO Addie Cuiaba and the Industry Relations Advisory Board (IRAB) members, covers key information for vendors and exhibitors preparing for the upcoming AAOE annual orthopedic conference in Louisville. The session outlines event logistics, including exhibit hall schedules from April 20-22, theme days like Derby Day encouraging creative booth participation, and Charity Shirt Day supporting local charities.<br /><br />Logistical details address booth setup, mandatory flooring on concrete convention center floors, AV services, and lead retrieval systems designed to facilitate efficient lead capture and post-show follow-up. Registration rules clarify complimentary badges based on booth size, hotel options near the venue, and emphasize early payment and timely booth selection starting February 10.<br /><br />Marketing tips highlight the importance of pre-show outreach using discount codes, setting clear goals such as lead generation and brand awareness, and scheduling meetings in advance. During the conference, vendors are urged to engage attendees actively, use interactive experiences, maintain booth professionalism, and network effectively including attending educational sessions and social events for relationship building.<br /><br />Post-event success relies on quick personalized follow-up and evaluation against KPIs. The session stresses courteous, non-aggressive engagement, teamwork among exhibitors, and encourages contacting IRAB members for assistance. Overall, the webinar aims to maximize vendor success through thorough preparation, active participation, and ongoing relationship cultivation.

Keywords

AAOE annual orthopedic conference

vendor preparation

exhibit hall logistics

booth setup requirements

lead retrieval systems

marketing strategies for exhibitors

networking and engagement

post-event follow-up

Industry Relations Advisory Board